Planner Tool Kit

We want to make sure your Madison meeting is a success! To get you started, we suggest using the tips and tools provided below. For further details about our destination, refer to our frequently asked questions or feel free to direct your own to our Convention Services Team.

Menu of Services
From housing to restaurant menus to marketing assistance and more, our team is prepared to provide you with personalized service for your next event. Download our convention services menu to learm more.

Planner Timeline
Download details and milestones to assist with planning your Madison-area event.

Request a Welcome Letter
Send a letter, signed by a Madison city official, to welcome your attendees to your next event! Simply e-mail our Convention Services Team your request with the name, date and type of meeting event. Note: please allow a minimum of three weeks to receive your personalized letter.

Promote Your Event Locally
Add your event to our online calendar of events, then search by date to find out what else is happening in Madison during your time in town. You can also follow the links below to find free places to publicize your event to those who live in Madison.

Isthmus - The Daily Page
Madison.com/77 Square
Craigslist Calendar
The Daily Cardinal Click on "events@dailycardinal.com" under the "Contact Information" section
Eventful
HelloMadison.com Click on "add an event" on the left side under "search"
Wisconsin Events
Get Madison Events
Wistravel.com
Madisonclick.com

Registration/Visitor Information Assistance
Ask the GMCVB to assist at your event! We can provide registration services or visitor information to help make the most of each attendees visit. Email our Convention Services Team for pricing and availability. Note: This service is provided at a minimum of four hours at each event. You must reserve this service at least three weeks in advance of your event. Cancellations made less than seven days in advance of your event will be charged a fee.

Go Beyond by Giving Back
Help us help the local community by donating excess food or products from your event to agencies including senior centers, homeless shelters, after school programs. Contact our Convention Services Team for details.

City and State Officials
Connect to important people and places in our capitol city with this handy list of links.

Color and Honor Guard
Download details on adding this ceremonial service to your opening or closing events.

Street Use, Parade and Park Permits
Make sure you're set to bring your event to the streets and sites of the greater Madison area! Learn more about City of Madison and Dane County parks, parade permits, and use of the State Capitol facilities.

Temporary Events
Connect with Department of Revenue reporting requirements that need to be submitted when you hold a temporary event such as a carnival, craft fair or other fundraising event.

Places of Worship
Download details on local listings for Saturday, Sunday and other services in the area.

Health & Safety Tips
Download details that will help keep attendees safe and sound in case of emergency.