Additional Resources

We want you to have all the resources you need for a successful meeting. Below you'll find additional ways we can support your meeting. Have questions? Read through our FAQ or connect with our team

Get Welcome Letters from Government Officials

To request a proclamation or welcome letter from Wisconsin Governor Tony Evers, click here. Please note that the Governor's office requires one-month lead time for these items. Want a letter signed by a Madison city official? Email our team your request with the name, date and type of meeting event. Note: please allow a minimum of three weeks to receive your personalized letter.

Registration/Visitor Information Assistance

We can provide registration services or visitor information to help make the most of each attendees visit. Email our team for pricing and availability. Note: This service is provided at a minimum of four hours at each event. You must reserve this service at least three weeks in advance of your event. Cancellations made less than seven days in advance of your event will be charged a fee.

Community Calendars

Add your event to our online calendar of events, then search by date to find out what else is happening in Madison during your time in town. You can also follow the links below to find free places to publicize your event to those who live in Madison:

Go Beyond by Giving Back

Help us help the local community by donating excess food or products from your event to agencies including senior centers, homeless shelters and after school programs. Contact our team for details. Or, give back by going green when you review Wisconsin's special event recycling guidelines.

City and State Officials

Connect to important people and places in our capital city with this handy list of links.

Color and Honor Guard

View details on adding this ceremonial service to your opening or closing events.

Street Use, Parade and Park Permits

Learn more about City of Madison and Dane County parks, parade permits, and use of the State Capitol facilities.

Temporary Events

Connect with Department of Revenue reporting requirements that need to be submitted when you hold a temporary event such as a carnival, craft fair or other fundraising events.

Places of Worship

Download details on local listings for Saturday, Sunday and other services in the area.


Health & Safety Tips

Download details that will help keep attendees safe and sound in case of an emergency.

Madison Area Links

As you make arrangements to bring your meeting to the Madison area, we’re pleased to connect you with important people and places in our capital city. 

Planning Resources

Menu of Services

Discover the many services we offer to make your experience in Madison memorable.

Planner Timeline

Review this general timeline that may be helpful as you plan your event.

Submit a Services RFP

Complete this form and our team will solicit bids for your event.

Meetings at a Glance

Check out what our don't-miss destination can provide your meeting.

Find a Facility

Find the perfect facility for your group, whether you have 10 or 10,000.

Convention Housing

We provide an easy-to-navigate online convention housing system, powered by MeetingMax.

Vendor Guide

Search our event planning support partners to find the resources you need.

Build the Buzz

Use our curated tools and content in your event promotions to build attendee excitement.


FAQs about hosting your event in Madison and the services we can provide.