Convention Housing

Our Convention Services Team is pleased to provide you and your attendees with an easy-to-navigate online convention housing system, powered by Meetingmax. This system simplifies the way you secure housing and enriches your event by offering exclusive benefits and comprehensive support to planners and attendees alike.


  • Real-time reports on block, cancellation, modification, and pick-up information
  • 24/7 access to information (as long as you have an Internet connection)
  • A customized link you can provide event attendees to make reservations online


  • Online search of properties and rooms based on the date and length of stay
  • Comprehensive descriptions of hotel amenities
  •  Ability to view hotel locations on Madison area maps
  •  Immediate proof of reservation requests
  •  E-mail confirmation from the hotel within 72 hours
  •  Option to make reservations via toll-free number, fax, e-mail or mail

Planning Resources

Menu of Services

Discover the many services we offer to make your experience in Madison memorable.

Planner Timeline

Review this general timeline that may be helpful as you plan your event.

Submit a Services RFP

Complete this form and our team will solicit bids for your event.

Meetings at a Glance

Check out what our don't-miss destination can provide your meeting.

Find a Facility

Find the perfect facility for your group, whether you have 10 or 10,000.

Convention Housing

We provide an easy-to-navigate online convention housing system, powered by MeetingMax.

Vendor Guide

Search our event planning support partners to find the resources you need.

Build the Buzz

Use our curated tools and content in your event promotions to build attendee excitement.


FAQs about hosting your event in Madison and the services we can provide.