A hotel room at the Doubletree Hotel with two beds, a TV, a desk, and a nightstand.

Convention Housing

Our Convention Services Team is pleased to provide you and your attendees with an easy-to-navigate online convention housing system, powered by Meetingmax. This system simplifies the way you secure housing and enriches your event by offering exclusive benefits and comprehensive support to planners and attendees alike.

WHAT'S AVAILABLE TO YOU:

Real-time reports on block, cancellation, modification, and pick-up information
24/7 access to information (as long as you have an Internet connection)
A customized link you can provide event attendees to make reservations online

WHAT'S AVAILABLE TO YOUR ATTENDEES:

Online search of properties and rooms based on the date and length of stay
Comprehensive descriptions of hotel amenities
Ability to view hotel locations on Madison area maps
Immediate proof of reservation requests
E-mail confirmation from the hotel within 72 hours
Option to make reservations via toll-free number, fax, e-mail or mail

Planning Resources

Capitol and Tulips

Menu of Services

Discover the many services we offer to make your experience in Madison memorable.

Planner Timeline

Review this general timeline that may be helpful as you plan your event.

Blue and red fireworks in the night sky with a lake in the background

Submit a Services RFP

Complete this form and our team will solicit bids for your event.

Aerial Monona Terrace

Meetings at a Glance

Check out what our don't-miss destination can provide your meeting.

An external view of the corner of New Holland Agriculture Pavilion next to the Alliant Energy Center

Find a Facility

Find the perfect facility for your group, whether you have 10 or 10,000.

A hotel room at the Doubletree Hotel with two beds, a TV, a desk, and a nightstand.

Convention Housing

We provide an easy-to-navigate online convention housing system, powered by MeetingMax.

Two white women and a white man work on computers in a small cafe

Vendor Guide

Search our event planning support partners to find the resources you need.

A white man and a white woman take a selfie on State Street at night with the Capitol building in the distant background

Build the Buzz

Use our curated tools and content in your event promotions to build attendee excitement.

FAQs

FAQs about hosting your event in Madison and the services we can provide.