A view of a lit up State Capitol and Orpheum sign at night from State Street

Photo by Focal Flame Photography


Can Destination Madison help me find a hotel and/or facility for my meeting or convention?
We provide a free lead service to help you locate facilities, including guest rooms and meeting space. Submit your meeting information online and a sales manager will connect with you to find the rooms and meeting space you need. You can also reach us by e-mail or by phone at 608.255.2537.

Can Destination Madison help me book an off-site meeting/event/banquet? How do I obtain venue pricing and availability?
We will work with you to find accommodations required in your RFP. Start your search using our facility search page, then submit an RFP. Our convention services team will contact you with any questions and get the site selection process started. 

You can also explore more than 500 hotels, restaurants, or specialized facilities in our partner directory.

How do I search for vendors and suppliers providing services and/or products for my meeting?
Search through our list of vendors, or submit a convention services RFP and we'll source bids on everything from entertainers to event decorators.

What services can you provide to help me promote my meeting?
We're proud to offer a range of services to make your meeting successful. Contact our Convention Services Team for more details about the promotional materials we can offer. You may also request a Visitors Guide, a bi-annual publication filled with information about our destination and partners.

How do I obtain a welcome letter from Mayor Satya Rhodes-Conway or arrange for her to address our group? How do I obtain a welcome letter from Governor Tony Evers or arrange for him to address our group?
To request a letter of welcome for your attendees, signed by a Madison city official, simply e-mail our Convention Services Team with the name, date and type of meeting you're hosting.

How can I find out what city events are taking place when our meeting takes place in Madison?
Search our calendar of events by date, keyword or category to discover things to do in Madison while you're here.

Where do I find statistics about Madison's tourism industry, visitor demographics and other information including public transportation, airport information and general facts?
You can find Madison-area Facts and Data, plus the Destination Visioning report, on our Industry Research page. Find fun facts that have put Madison on the map in our media section. Visit our maps and transportation page for details about getting around town.

Do you have a listing of restaurants to try downtown? What would you recommend for fare outside of the Madison city limits?
Madison's restaurants offer an eclectic mix of menus. From world-famous burgers to continental cuisine and everything in between. Looking for a map layout? Check out our Greater Madison and Downtown Madison restaurant maps.

Do you provide a city information booth, restaurant reservation or registration assistance?
Stop by our visitor centers at the airport and around town to find resources on where to stay, what to eat, tips on transportation and parking, access to area maps and more. Planning an event in our area? Our staff can provide Registration and Visitor Information services at your event. E-mail our Convention Services Team for pricing and availability.

Planning Resources

Menu of Services

Discover the many services we offer to make your experience in Madison memorable.

Planner Timeline

Review this general timeline that may be helpful as you plan your event.

Submit a Services RFP

Complete this form and our team will solicit bids for your event.

Meetings at a Glance

Check out what our don't-miss destination can provide your meeting.

Find a Facility

Find the perfect facility for your group, whether you have 10 or 10,000.

Convention Housing

We provide an easy-to-navigate online convention housing system, powered by MeetingMax.

Vendor Guide

Search our event planning support partners to find the resources you need.

Build the Buzz

Use our curated tools and content in your event promotions to build attendee excitement.


FAQs about hosting your event in Madison and the services we can provide.