Hilton Madison Monona Terrace
© Hilton Madison Monona Terrace

Planner Tips & Tools

We want you to have all the resources you need for a successful meeting. Check out the resources below for additional ways we can support your meeting. Have questions? Read through our frequently asked questions or connect with our Convention Services Team.

Get Welcome Letters from Government Officials
To request a proclamation or welcome letter from Wisconsin Governor Tony Evers, click here. Please note that the Governor's office requires one-month lead time for these items. Want a letter signed by a Madison city official? E-mail our Convention Services Team your request with the name, date and type of meeting event. Note: please allow a minimum of three weeks to receive your personalized letter.

Registration/Visitor Information Assistance
We can provide registration services or visitor information to help make the most of each attendees visit. Email our Convention Services Team for pricing and availability. Note: This service is provided at a minimum of four hours at each event. You must reserve this service at least three weeks in advance of your event. Cancellations made less than seven days in advance of your event will be charged a fee.

Community Calendars

Add your event to our online calendar of events, then search by date to find out what else is happening in Madison during your time in town. You can also follow the links below to find free places to publicize your event to those who live in Madison:

Go Beyond by Giving Back
Help us help the local community by donating excess food or products from your event to agencies including senior centers, homeless shelters and after school programs. Contact our Convention Services Team for details. Or, give back by going green when you review Wisconsin's special event recycling guidelines.

City and State Officials
Connect to important people and places in our capitol city with this handy list of links.

Color and Honor Guard
View details on adding this ceremonial service to your opening or closing events.

Street Use, Parade and Park Permits
Learn more about City of Madison and Dane County parks, parade permits, and use of the State Capitol facilities.

Temporary Events
Connect with Department of Revenue reporting requirements that need to be submitted when you hold a temporary event such as a carnival, craft fair or other fundraising events.

Places of Worship
Download details on local listings for Saturday, Sunday and other services in the area.

Health & Safety Tips
Download details that will help keep attendees safe and sound in case of an emergency.