Convention Services RFP

Seeking a quote for transportation, entertainment or event decorating needs? Let us save you time by doing the legwork. Complete the form below and our Convention Services Team will solicit bids for your event. We'll identify partners that best fit your needs and connect you with businesses that will coordinate with you.

Or search our local services guide to find referrals for everything from security to sound systems.

Fill out this RFP for meeting or reception space combined with overnight room needs.

Note: please complete this form only if you are making plans for 15 attendees or more.

Meeting & Planner Information

Already have a services RFP prepared?

Click here to attach and forward your existing document to our services team.

udf_1044 calendar

Please allow a minimum of 10 business days to receive proposals.

Please be as specific as possible.

* Indicates a required field.

Planning Resources

Menu of Services

Discover the many services we offer to make your experience in Madison memorable.

Planner Timeline

Review this general timeline that may be helpful as you plan your event.

Submit a Services RFP

Complete this form and our team will solicit bids for your event.

Meetings at a Glance

Check out what our don't-miss destination can provide your meeting.

Find a Facility

Find the perfect facility for your group, whether you have 10 or 10,000.

Convention Housing

We provide an easy-to-navigate online convention housing system, powered by MeetingMax.

Vendor Guide

Search our event planning support partners to find the resources you need.

Build the Buzz

Use our curated tools and content in your event promotions to build attendee excitement.


FAQs about hosting your event in Madison and the services we can provide.